Best document management software of 2020

Best document management software of 2020 DMS systems for managing files

The best document management software (DMS) makes it simpler and easier to manage your files, both online and offline.Best DMS1. Templafy2. M-Files3. DocuWare4. MasterControl5. XaitPorterDocument management is becoming increasingly important as the concept of a paperless office is becoming an everyday reality, especially with the growth in cloud storage services.This means that instead of having to keep paper in clunky file cabinets, documents can now be stored securely online. 

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However, it's not just about archiving information as much as making the whole process of document management easier, covering everything from branded templates, improving workflows, working with collaboration tools, as well as being able to sort through sometimes technical information. And that's on top of general document editing and management tasks.Good document management software (DMS) also has to be able to work with different digital file types, not just from office software, but also note-taking apps, technical plans, images and designs, and anything else you could imagine previously being printed on paper, including from legacy file formats. These days it will also cater for esigning software for documents.However, a lot of suppliers and contractors will still deal with paper, so any DMS needs to have a document scanning solution, often working as a standalone or part of an OCR scanning software package, so that any such paper invoices, receipts, or other documents can be scanned so that a digital copy can be archived while the paper version is recycled. The paperless office has been a long-time in coming, but it's finally here for those who want to embrace it. Here then are the best document management software solutions.Want your company or services to be considered for this buyer’s guide? Please email your request to desire.athow@futurenet.com with the URL of the buying guide in the subject line.We've featured the best alternatives to Microsoft Office.The best document management software at a glance:TemplafyM-FilesDocuWareMasterControlXaitPorter(Image credit: Templafy)1. TemplafyAn all-in-one document management solutionTODAY'S BEST DEALS VISIT WEBSITEReasons to buy+Easy-to-use interface+Extensive features+Mobile apps+Automated compliance checksTemplafy is one of the best document management tools out there. The system aims to integrate essential office suites and solutions used by businesses on a daily basis.If there’s one thing that can be frustrating, it’s having to create brand documents using different software. This can become time-consuming and fragmented, but Templafy can help. With it, you can create a range of files within the system and manage them from a single feed.The software is compatible with a range of devices and uses the cloud to let you access all your documents across computers, tablets and smartphones. There are also automatic compliance checks, and you can give feedback to employees easily, too.Contact is required for a pricing quote, and not surprisingly, the exact cost depends on the number of users, features and add-ons chosen.(Image credit: M-Files)2. M-FilesDocument software that detects duplication TODAY'S BEST DEALS VISIT WEBSITEReasons to buy+Handy integrations+Mobile apps+Document alertsWhen it comes to document management, M-Files aims to improve internal workflows, and to ensure important information is kept secure at all times. Its customers include many large corporations such as Comcast and Yokohama.There’s a single vault for a plethora of files, and you can easily find them by client, project, date, status or other criteria. The software aims to avoid duplication – it’s quite common to end up with two copies of the same report, or possibly more. M-Files will alert you if a document has been saved twice by analyzing names and project data. You get some great integrations too, including Microsoft Office and Salesforce CRM.There is a free trial available, but pricing isn’t stipulated on the site, so you have to get in touch for a quote.(Image credit: DocuWare)3. DocuWareDocument organization moves to the cloudTODAY'S BEST DEALS VISIT WEBSITEReasons to buy+Covers full range of document tasks+Cloud-based storage+Mobile supportReasons to avoid-Hidden pricingDocuware takes a cloud-based approach to document management. It integrates cloud storage and office automation to create a digital workplace. This paperless approach to the full spectrum of office tasks is another example of the digital transformation which is driving many processes these days.Docuware offers services to create a ‘cloud workflow’ when it comes to documents. It allows services to be purchased on a small scale as needed, and then as use-case scenarios are created, and reliability is ensured, the service can be scaled up for a larger deployment.Mobile apps that can integrate into this workflow are also offered, facilitating the likes of scanning receipts on the go, approving invoices for speedy payment, and signing for